« back to news

Hiring: Administrative/Production Assistant

July 17, 2020

JOB DESCRIPTION:
ADMINISTRATIVE/PRODUCTION ASSISTANT 
5 hours/week, with the potential to increase during busy times

$15.25/hour-$16.25/hour depending on experience

ABOUT OPERA CULTURA
Our mission is to explore the Latinx-Hispanic cultural experience through music theater and opera, while providing opportunities for the community to participate as creators, learners, and performers.  We accomplish this by presenting the work of composer Héctor Armienta and other Latinx-Hispanic composers, showcasing exceptional artists, and training young people in the performing arts. By doing so, we create a cultural bridge between communities.

Our programming in the past has included presenting Latinx-Hispanic opera, collaborating with other organizations in our community, and providing training for young people in the performing arts. While San Jose remains our artistic home, we have also presented and co-presented in New York, Washington, D.C.,  and México. Notable performances include La Llorona: A Musical Drama, Rio de Mujéres, Bless Me, Ultima: A Mexican-American Opera, and the immigration song cycle opera Cuentos de Peregrinacón. Cuentos has been performed in San Jose and in Guadalajara, Mexico's Degollado Theater. Opera Cultura also initiated the Arte Sin Fronteras (Art Without Borders) Initiative, a cross-cultural exchange between San Jose, CA and Guadalajara, Mexico.

POSITION SUMMARY
The administrative/production assistant will work closely with the Executive Director and Artistic Director year-round, and with seasonal artists and staff for rehearsals, productions and other events. Duties will include production management, event coordination, marketing/publicity, and administrative support. This is primarily a remote position with a flexible schedule (hours between 9am-5pm preferred). Some in-person work may be required at locations in Santa Clara County if it is safe to do so, with necessary precautions against COVID-19 ensured. Some weekends may be required for events and performances. Position may offer room for future growth for the right candidate.

ROLES AND RESPONSIBILITIES INCLUDE:

Production
-Coordinates video interviews with community members and partners (scheduling and logistics).
-Requests artist bios, headshots, spotlights, and other materials from artists. Collects and and organizes materials into online folders.
-Creates rehearsal schedule, with input and approval from General/Artistic Director.
-Manages rehearsal schedule, including distributing it to artists, sending out reminders for each rehearsal to those called, and arranging costume fittings.
-Provides artistic material (music, libretto, recordings) to artists, artistic personnel. 
-Main liaison for artists, artistic personnel, musicians, and production personnel after they are hired. Direct artists and staff to Executive Director for questions related to contracts, payroll, and as needed.
-Checks artist sign in sheets at call times and accurately tracks and records late arrivals for payroll purposes.
-Assists costume designer with costume inventory and maintains list.
-Maintains props list and assists staff with identifying props.
-Collects costumes, props, and music at the end of the production; returns to General/Artistic Director before June 30.

Event Coordination:


-Identifies volunteers for events as needed
-Coordinates scheduling and logistics for community engagement events
-Oversees day-of logistics for community engagement events and donor events
-Assists at all Opera Cultura related events (virtual or in person).

Marketing/Publicity:


-Creates event listings for online calendars
-Researches new press contacts and revises list
-Assists with distributing marketing material as needed

Administrative:


-Takes notes at weekly phone meetings and sends out action items
-Maintains organized files online in Google Drive
-Manages the Opera Cultura Google calendar
-Assists with other administrative duties as needed

REQUIRED QUALIFICATIONS AND EXPERIENCE:
-Experience with Google Drive and Google Calendar required
-Clear and effective written and verbal communication skills required
-Ability to work independently, manage multiple tasks simultaneously, and meet deadlines required
-Minimum of one year production management experience preferred
-Prior work in opera or the performing arts preferred
-Residents of San Jose or Santa Clara County preferred
-Bilingual English/Spanish encouraged to apply

HOW TO APPLY:
Submit introductory paragraph, résumé, and references to Tamara Liu, Executive Director at
t.liu@operacultura.org